International Visitors
We want to make sure our international visitors have the tools they need to apply for a visa and receive it in time to attend MAATS 2008 (July 16-18). Below are some tips to assist you in the application process.
Wait times for a visa interview can be several weeks or more in many countries, especially during peak travel periods. With this in mind, we strongly encourage you to place your request for a letter of invitation to attend MAATS 2008 as soon as possible.
These helpful tips may make your visa interview process easier:
Request a letter of invitation from the MAATS Registration Department by
clicking here (PLEASE NOTE: Registration fees apply, and you may need proof of registration to apply for the visa. MAATS online registration will open in March 2008).
Please include the full name, birth date and passport number for each individual needing a letter of invitation. Also include the company/employment information and job title for each individual.
The sooner you request your letter of invitation the better. With recent changes in the immigration laws, it may take longer to apply for a visitors (B-1) visa.
Once you receive your invitation letter:
Schedule an appointment with your embassy as soon as you receive your visa letter. Please request your letter of invitation before making your appointment and make sure you have your letter available for your interview.
Travel with an official embassy delegation. Traveling with a delegation organized by your local embassy can improve your chances of receiving visa approval. Many embassies organize official delegations through their commercial sections. If you are interested in joining a delegation, contact your local Embassy and ask if the commercial trade specialist is organizing a delegation.
Verify fees and requirements. Go to http://unitedstatesvisas.gov to find out about visa fees and the methods of payment accepted by the embassy or consulate. This website also contains information on other requirements you may need to meet. Visa-related fees are separate from MAATS registration fees.
Be sure to complete all official documents. Answer all questions completely. Do not use “n.a.”, “N/A”, or “Not applicable” in your forms. If the answer is in the negative, use “no”, “nil”, or “none.”
Show proof of "strong ties" that bind you to your country of residence. The Consular Officers conducting visa interviews look for proof that you will return to your country. Evidence of “strong ties” includes proof of business ownership or employment, social and family relationships.
If you have traveled to the U.S. previously, provide documentation demonstrating you returned to your country on time (airline boarding pass for example). Show proof that you returned within the timeframe you stated. For example, use an airline ticket stub/boarding pass that shows your return flight or meeting materials that show you attended a business conference.
Include with your application any printed conference materials you receive to prove the show is a legitimate business event.
Getting a visa is easy if you are prepared. Interviews typically last no more than five minutes and the questions are related to confirming your travel plans and ties to your home country. But remember, wait times can be long for visa processing.
Please contact MAATS Registration department (jneary@nmma.org; +312.946.6247) if you should have any further questions or concerns.
